Wedding Timeline TODO List

Before getting engaged I knew there were numerous things I would have to do to plan our wedding, however I didn’t really realize all the little things that had to be done as well. In addition to the TODO list in my Erin Condren wedding planner (shared last week on the blog, so check it out) I created an extremely comprehensive TODO list for myself to ensure I have everything down to the drop of wine covered.

I don’t know how people get engaged one month and then 6 months later get married. Yes, I am sure I could do it, but I am thoroughly enjoying the wedding planning process and am grateful I have/had a year and a half at the get go (I am going to miss planning when it’s done).

IMG_2920Below is the comprehensive TODO list I created for myself while planning. I want to emphasize, don’t wait until certain time points to do stuff. The time points are great solid guidelines, but if you find something ahead of the timeline book it, buy it, get it. I have learned some of the best vendors have to be booked gloriously in advance (which I fortunately have done) but if I wouldn’t have and have followed the “TODO” guidelines then I am sure I would not have been able to book some of them.

Point being the “TODO” guidelines are fluid. Fluid in the sense that they can be completed before there time frame.

Wedding Timeline


18 Months-16 Months:

  • Determine wedding date
  • Research wedding ceremony venues and book
  • Research wedding reception venues and book
  • Create a budget
  • Create a wedding Pinterest board for all wedding stuff minus wedding dresses
  • Created a wedding dress Pinterest board (bridal shops will want to see this when you are dress shopping)
  • Order Erin Condren wedding planner

16 Months-14 Months:

  • Choose the wedding party
    • Purchase gifts to ask wedding party to be in the wedding
  • Start researching wedding photographers
  • Start researching wedding theme
  • Start working on wedding website
  • Start a vendor spreadsheet
  • Write everything down in your wedding planner

14 Months-12 Months:

  • Finalize wedding theme
  • Pick wedding colors
  • Book photographer
  • Book engagement photos; book early as good photographers are booked way out
  • Start a wedding guest spreadsheet
  • Start thinking about your honeymoon
  • Start researching caterers
  • Have engagement party

12 Months-10 Months:

  • Hire a day of wedding planner
  • Purchase wedding insurance
  • Register for gifts; create more than one registry
  • Reserve hotel blocks
  • Book the officiant
  • Have engagement photos taken
  • Start wedding dress shopping and purchase (they take a long time to make)
  • Pick out bridesmaids dresses and have them go for fittings (bridesmaids dresses take a long time to be made as well)
  • Research your DJ/band
  • Start research wedding cake/dessert and do tastings (I highly suggest doing multiple)

10 Months-8 Months:

  • Order save the date samples
  • Do catering tasting
  • Book DJ
  • Research florists
  • Launch wedding website
  • Sign wedding cake/dessert contract
  • Pending venue hire a bartending company and bartenders; purchase necessary licensure if needed
  • Research and book lightening (if you need additional)

 8 Months-6 Months:

  • Order save the dates
  • Out of town wedding: send save the dates
  • Order invitation samples
  • Start a draft of your wedding day timeline
  • Book your caterer/sign contract
  • Book your florist
  • Look for wedding day shoes and purchase (you will need for wedding dress fittings)
  • Order tables and chairs for wedding ceremony and reception
  • Book Honeymoon
  • Start wedding day workouts
  • Book ceremony musicians

 6 Months- 4 Months:

  • In town wedding: send save the dates
  • Order final invitations
  • Create rehearsal dinner guest list
  • Book rehearsal dinner/venue
  • Send bridal shower guest list to host
  • Book hair & makeup
  • Research wedding day transportation
  • Purchase wedding rings
  • Shop for male formal wear: tux vs. suit
  • Research type of music for wedding; start creating spreadsheet for DJ/band
  • Set up meeting with your officiant
  • Start purchasing ceremony and reception decor
  • Wine and beverage tasting
  • Research flower selection
  • Renew passports if needed

3 Months:

  • Send out invitations
  • Book wedding day transportation
  • Purchase wedding accessories for bride
  • Start dress fittings
  • Attend wedding/bridal shower
  • Have complete rough draft of wedding day timeline
  • Meet with your day of planner and review wedding day timeline and vendors
  • Order menu cards
  • Order ceremony programs
  • Order name cards
  • Purchase wedding party gifts
  • Send your DJ/band specifics on music played at wedding
  • Take dance classes if needed
  • Purchase/rent wedding day linens
  • Purchase/rent wedding day dishes (chargers, plates, silverware, cups, etc.)
  • Finalize flower selection with florist: bouquets, boutonnieres and corsages
  • Purchase wedding day get ready outfits for the bridesmaids

 2 Months:

  • Follow up with guests who haven’t responded to invites toward the end of the month
  • Send out thank yous for your wedding shower
  • Purchase grooms parents gifts
  • Purchase bride’s parents gifts
  • Make photo books for wedding gift/card table
  • Order wedding guest sign book
  • Ensure bridesmaids are doing their dress fittings
  • Bachelor party
  • Bachelorette party
  • Order wedding favors
  • Ensure your ceremony site has a sound system and if not work with you DJ/band to see if they can supply this
  • Finalize cocktail list and purchase what needed
  • Work on and purchase flower girl attire and basket
  • Purchase/rent aisle runner
  • Book wedding night room/house
  • Book wedding party day of rooms

1 Month:

  • Do final walk through at ceremony and wedding reception venue with required vendors & day of wedding planner
  • Confirm details with vendors (day of wedding planner usually does this)
  • Obtain marriage license
  • Mail out rehearsal dinner invites
  • Confirm your bridesmaids have everything they need
  • Work on the seating chart and complete
  • Purchase welcome bag items for hotels when guests arrive
  • Purchase a card box
  • Finalize wedding day timeline
  • Organize all wedding payments (all due at different times and in different methods)
  • Finalize and ensure you have all wedding decor
  • Hire cleaning crew for post wedding cleanup
  • Purchase/create table numbering
  • Purchase/rent dessert/cake display and decor
  • Test out spray tanning if you plan on doing this
  • Start working on wedding day vows
  • Final dress fittings

 3 Weeks:

  • Plan wedding day food: breakfast and lunch for wedding party
  • Send caterer final guest numbers
  • Purchase wedding day lingerie
  • Purchase items for bathroom baskets for day of wedding
  • Determine wedding party positions

 2 Weeks:

  • Get haircut and colored
  • Create wedding day playlist for bridal party to get ready to
  • Create wedding day playlist for grooms party to get ready to
  • Purchase booze for wedding party day of wedding
  • Arrange for post wedding transportation of gifts and all decor
  • Get teeth whitened

 1 Week:

  • Spa appointment
  • Manicure & Pedicure appointment
  • Groom haircut
  • Assembly bathroom baskets for day of wedding
  • Work on and finalize wedding day signage
  • Spray tan if needed
  • Pick up any final items needed for the wedding

 Day Before:

  • Rehearsal dinner
  • Confirm all details with wedding party

 Wedding Day:

  • Let your day of wedding planner handle all of your planning
  • Hair and makeup
  • Pictures/first look
  • Ceremony
  • Reception
  • Dance the night away!

Post Wedding:

  • Send out thank yous
  • Obtain edited photos from photographers
  • Preserve your wedding dress
  • Get name changed on all licensure and documents
  • Return and rented items you need to

Have fun with wedding planning; don’t let all the tasks be daunting. Keeping organized will definitely help.



Engagement Photo Credit: Gillespie Photography (Book them they are amazing)


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